TOWN OF SALISBURY
SELECT BOARD MINUTES
FEBRUARY 10, 2009
SELECTMEN PRESENT WERE: Brian Ashley, Jack Beasley, Jeff Laberge, Priscilla Gilman & Martha Sullivan
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: David Nuceder, Tom Barker, Jay Brown, Sal Morano, Ken Tichacek, Barrie Bailey, Jackie Devoid, Eloise Crane and Ann Dittami.
Brian Ashley called the meeting to order at 7:00 PM Brian Ashley led the group in the pledge of allegiance.
GENERAL BUSINESS:
MINUTES
Priscilla Gilman moved to accept the minutes of December 16, 2008 as written and January 27th and 29th as amended. Motion carried, unanimous.
COMMITTEE AND OFFICERS REPORTS:
Road Foreman’s Report
Tom Barker explained:
- there are two new grants available one for structures and one for class 2 roadways. The Board had no objection to Tom submitting paperwork.
- A meeting with 30 contractors took place at the office on the Lake Dunmore Road project. Bids are due February 25th.
- The town pickup is down and he is using his own truck and would like some help with gas only.
Town Clerk’s Report
Ann Dittami reported:
- The Mosquito District called and asked for a representative from Salisbury. Mary Burchard will be called to put the position in the paper.
- The Conservation Commission would like a corner of the office to store material and set up displays.
- The first draft of the maps are done and can be viewed on Mondays in the Lister’s office.
Landfill Committee
Jay Brown has been doing the gas well testing at the Landfill. He presented the Board with a chart he would like to use to measure gases. The Board had no objection to Jay using the chart. The recycling needs a new sheet of plywood. The Board had no objections for Jay to pick it up and bill the Landfill.
Priscilla Gilman reported that the Landfill Committee met Monday night and they wanted to make sure all the duties of the operator were spelled out in the Operators Contract. Brian Ashley assured her that the committee would be involved with the process.
Priscilla will call Good Point and discuss the electronics to make sure we are charging enough for them
ask several questions the landfill committee is concerned about specifically recycling, their pricing and the towns pricing for different items.
David Nuceder proposed a deal for the highways use of the loader and Brian Ashley said if they could not discuss it tonight, it would be on the next agenda.
Conservation Commission
Barrie Bailey presented the Board with an updated list of Commission members and would like them to be readopted reappointed. Jack Beasley moved to reappoint Barrie Bailey, Preston Turner and Heidi Willis to terms expiring in 2012. Motion carried, unanimous. Jack Beasley moved to ratify Jim Andrews, Chris Fastie and Sue Staats for terms ending in 2010 and Crispin Butler, Ron Hardt and a vacancy until 2011. Motion carried, unanimous.
Martha Sullivan and Heidi Willis came in the office and looked at the corner that the Conservation Commission could use. There is a lot of furniture that we need to get rid of. The Board agreed to let it go clear the space and decide later what to do with the furnature.
Community Events
Ken Tichacek reported that the committee would like to have an old fashioned Town Meeting starting at 5:30. There would be food, music, displays and child care. Ann Dittami and the Board had no objection.
PUBLIC COMMENT:
Ken Tichacek thanked Brian Ashley and Priscilla Gilman for their service on the select board since they are not running again. (applause)
Sal Morano commented on the number of signs that were spray painted in town. Tom Barker has ordered eighteen new signs.
CORRESPONDENCE:
Brian Ashley announced correspondence from: State of Vermont (Town Service Officer), ACT (Addison County Teens), Regional Planning, Humane Society, Jack Beasley (tree warden), New Zoning Fee Schedule, Opinions, Census information, Powers & Byers, Highway Mileage Certification, Judicial Bureau (Natasha Suarez hearing, Brian will attend 2/27/09) Landfill Operator Resume’s from: Jay Brown, Raymond Torrey, Phil Whitman, Bruce Jerome, Sidney Hutchins and Mike Strong
OLD BUSINESS:
Town Report Review
The Board reviewed the Town Report. Martha Sullivan wanted it noted in the minutes that she had asked for a Balance Sheet for the General fund, Debt service statement and an Inventory of Assets in the report and they are not present. Joyce Cameron replied that since there was a full Audit of the Town she felt those items were covered.
Adopt New Zoning Fee Schedule
Jack Beasley moved to adopt the new Zoning Fee Schedule as presented by the Zoning Administrator dated February 7, 2009. Motion carried, unanimous.
West Salisbury Road snow removal
The Board discussed the snow plowing at the intersection of Kelley Cross Road and West Salisbury road. Joyce will write a letter to Mr. Beck stating that the town cannot do anything else due to ice and drainage and equipment issues.
Report of the Tree Warden’s scope of power
Brian read the information Jack submitted about the Tree Warden. Martha Sullivan had additional information which she will keep until the next Tree Warden is appointed.
Winter Road Cost Saving Recommendations Review
Being no objection the Board agreed to plow and sand Gilman Hubbard Road and Prospect Street when necessary but not during a storm; Brian Ashley had not heard back from the church; and Joyce will write a letter to the School District to cc: the Select Board on any changes to school bus turnarounds.
Recording DRB Decisions and Old Zoning Permits
Brian Ashley contacted Stephanie Smith and was told that if the Clerk gets a salary she should record these decisions as part of her job. Since the Board cannot tell her what to do it is up to her if she chooses to record them. Ann Dittami stated that she is recording the decisions now as part of her job. Regarding the permits that have not been recorded since 1998, Jack Beasley moved to pay the Clerk or Assistant Clerk $12.00 an hour to record permits not recorded by prior Clerks. Motion carried, 3 yes,
1 no, 1 abstention.
Town Forest Subcommittee
Brian Ashley read the report. Martha Sullivan moved to accept the Subcommittee’s report and recommendation of Chris Olson not to cut trees at the present time and work on a Forest Plan when doing a new Town Plan. Motion carried, 4 yes, 1 abstention.
NEW BUSINESS:
Haulers Ordinance
Brian Ashley talked to VLCT and they are not sure we can write an ordinance for Haulers who do not bring the trash to the Salisbury Landfill. They will get back to Brian.
Landfill Gas Well Readings
Brian read an e-mail from Jim Surwilo setting out the procedure when methane gas exceeds 5%. The Agency has been notified, Joyce will write a letter to A. Johnson notifying them of the occurrence and Jay Brown will continue to test weekly.
Review Landfill Manager Applications
The Board were given copies of all the applications and they will meet with the Landfill Committee on Wednesday, February 18th at 7:00 PM.
Bid Selection Meeting for Lake Dunmore Road Project
A Bid opening meeting will take place in the office on February 25th at noon. The Board will set a time for a Bid selection meeting then.
Gas for Tom Barker’s Pickup
Tom has had to use his own pickup while the town’s is not working. It was suggested that he keep a log of the times he uses his own pickup for town business. Jeff Laberge moved to allow Tom $46 in gas at Middlebury Beef Inc. and bill the town. Motion carried, unanimous.
Brian Ashley moved to suspend the rules to allow Pubic Comment before Executive Session. Motion carried, unanimous.
PUBLIC COMMENT:
There was none.
Selectmen signed the warrants
EXECUTIVE SESSION
At 9:25 Brian Ashley moved to go into executive session to discuss Landfill Hiring and Personnel issues. Motion carried, unanimous. Joyce Cameron left the meeting at this time.
At 9:50 the Board came out of Executive Session. At 9:51 Brian Ashley moved to present the letter Martha Sullivan put together on hearing procedures/DRB protocol to Debra Hurlburt, motion carried 4-1
At 9:54 Jack Beasley requested the board be polled, all were yea except for Jack who was nay.
ADJOURNMENT
Being no objections the board adjourned at 9:57 PM.
Respectfully Submitted,
Joyce Cameron