SELECT BOARD MINUTES

FEBRUARY 9, 2010

SELECT BOARD PRESENT WERE: Jack Beasley, Jackie Devoid, Jeff Laberge, Martha

Sullivan, Jim Eagan

ADMINISTRATIVE ASSISTANT: Joyce Cameron

OTHERS PRESENT WERE: David Nuceder, Pedie O’Brien and Bryan Jones Jr.

Jack Beasley called the meeting to order at 7:00 PM and led in the pledge of allegiance.

GENERAL BUSINESS:

MINUTES

Jeff Laberge moved to accept the minutes of January 26, 2010 as written. Motion carried, unanimous.

OFFICERS AND COMMITTEE REPORTS:

Landfill Committee

Pedie O’Brien discussed:

-          Jim Ploof dumping stumps in the landfill.

-          Who is responsible for the landfill equipment?

-          An error by Peter DeGraff and reported in the Landfill Audit might come up at Town Meeting.

-          Why is the excavator still at the Landfill?

-          Need to discuss getting money out of the Closure fund.

-          Discussion of Landfill at Town Meeting.

-          Need to have Mike Strong come in and discuss Landfill.

PUBLIC COMMENT:

Bryan Jones Jr. wanted to know when the next Planning Commission meeting will be (April). He would like to make a short presentation at Town Meeting about the Regional Planning Commission. There is a Green Energy Expo  on March 13, 2010.

CORRESPONDENCE:

Jack Beasley read correspondence from: FairPoint (upgrades), Annual Contract with the Humane Society, CVPS package (proposed substation), Judicial Bureau (Suarez), DRB (notice of February hearing), Delinquent tax report, VLCT (Selectman Institute), EPA (Lead Paint removal).

OLD BUSINESS:

Town Hall

The Bid for painting the Town Hall came in at $20,000.

Select Board Report

Jeff Laberge moved to accept the Select Board Report as written. Motion carried, unanimous.

Town Report

Jeff Laberge moved to accept the Town Report as corrected. Motion carried, unanimous.

NEW BUSINESS:

Humane Society Contract

Jim Eagan moved to choose the second option and accept the contract. Motion carried, unanimous.

Select Board signed the warrants

ADJOURNMENT

Being no objection, the Board adjourned at 8:15 PM.

Respectfully Submitted,

Joyce Cameron

SELECT BOARD MINUTES

JANUARY 26, 2010

At 6:15 Jack Beasley called the meeting to order in the town office.
Present were: The Landfill Committee and the Select Board, Jack Beasley, Jackie Devoid,Jim Eagan, Jeff Laberge and Martha Sullivan.

Jack Beasley moved to go into executive session to discuss Personnel Matters. Motion carried, unanimous.

The Board came out of executive session at 7:10 PM and Jack Beasley reconvened the regular meeting.

OTHERS PRESENT WERE : Joyce Cameron, Ann Dittami, Tom Barker, Heidi Willis, Mary Burchard, John Beattie and Brennan Michaels.

Jack Beasley led the group in the Pledge of Allegiance.

• a tree fell on the old fire truck parked at the town shed.
• the roads did fine during the rains.
• the heater went out again.
• Otter Creek Electrical came and changed a wrong bulb.
• he is looking for paperwork for a paving grant.

Landfill Committee

• Jim Eagan asked Tom if there is a lock for the Landfill?
• The Board discussed Jim Ploof dumping stumps at the landfill and decided to let the Landfill Committee research it.

Jeff Laberge moved to approve the Warning as written. Motion carried, unanimous.

Being no objection the Board adjourned at 10:45.

Respectfully Submitted,

Joyce Cameron

SELECT BOARD PRESENT WERE: Jack Beasley, Jackie Devoid, Martha Sullivan, Jim
Eagan and Jeff Laberge
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Ben Lawton, Ben Fuller, Bryan Jones Jr., David Nuceder, Allen Wilson, Jay Michael, John Nuceder, Jonathan Blake and Pedie O’Brien.

Jack Beasley called the meeting to order at 7:02 and led in the pledge of allegiance.
GENERAL BUSINESS:
MINUTES
Jackie Devoid moved to accept the minutes of December 22nd as amended Motion carried, unanimous. Jackie Devoid moved to accept the budget meeting minutes of January 5th as written. The vote was three yes, Jack Beasley and Jeff Laberge abstained

OFFICERS AND COMMITTEE REPORTS:
Road Foreman’s Report
Tom Barker reported:
- all four trucks are running now.
Landfill Committee
Pedie O’Brien reported:
- the town is spending a lot of money on transferring the recycling.
- David Nuceder went to G. Stone Commercial and obtained two quotes on trucks they have for sale. Pedie and David would like to talk to Tom Barker about purchasing a truck and come back to the Select Board with the information.
- the water test results from Lincoln Applied Geology are back and Pedie gave them to the Board.
- The Committee would like to have an executive session meeting with the Board regarding some personnel matters at 6:15 January 26th (their next meeting).
PUBLIC COMMENT:
Pedie O’Brien- would still like to see a light at the bus stop across from Maple Meadow Farm and the intersection of West Salisbury Road and Route 7. She gave the Board a newspaper article and a survey about junk yards.
Mosquito District
Ben Lawton and Ben Fuller gave a presentation about the Mosquito District. Ben Lawton brought up the fact that when the district was formed, Salisbury agreed with Brandon and Leicester to support it. The District will be level funded this year at $12,436. Jim Eagan moved to put the Mosquito District in the Budget so the organization did not have to petition. Motion carried, unanimous.
John Nuceder
John has a School Board meeting in the school the same night as the hearing on the Unified Development Regulations. When he bought his property it was zoned MDR (Medium Density Residential). He is now in the LS2 (Lake Shore 2) district and his property is .05 miles from the lake and is not even on the same side of the road as the lake. He cannot subdivide his property now. He will leave the School Board Meeting to attend the Unified Development Regulations meeting to testify. He said that he will be responsible to lock up the building after the hearing.
Milfoil Control Program
Jay Michael and Allen Wilson passed out charts and gave a presentation about the Milfoil program. They reported that state funding is reduced and they will have to raise $7, 225 this year. That is $5,473 over their request from last year. They will be petitioning the voters for the money.

CORRESPONDENCE:
Jack Beasley read correspondence from: Lincoln Applied Geology water test results, survey from Pedie O’Brien about ANR help with salvage yards, Calendar from Geo Design, Landfill Profit and Loss statement, Delinquent tax report (Martha asked if Eloise could add what she has collected since the last report), ACRPC ( increasing assessment) and notice of meeting 1/13/10, copy of letter from Zoning Administrator and his monthly report, Conservation Commission budget request, Letter from Ernest Coburn requesting $600 as Fire Warden and asked for half since July 1st ,the Board agreed that there is only $400 budgeted for Fire Warden and he can receive $200, forms from Judicial Bureau (Report of Nonpayment and Affidavit of Non-payment for Natsha Suarez), VLCT (Town Meeting Tuneup), e-mail to Clerk from the National Forest, Public Library request $5,000,copy of Sheriff Contract (Martha requested), Letter from Lewis Creek about Riverwatch (Board did not think it was enough information), General and Highway budget information.

OLD BUSINESS:
Cushing LLC appeal
The Board is offered no motion to appeal the decision of the Environmental Court in the Cushing, LLC case. The Board authorized Deb Hurlburt to talk to Jim Carroll esq. on how to proceed since the Environmental Court remanded it back to the DRB.
Town Report Update
Jackie Devoid reported that no one turned in a photo for the photo contest. Joyce Cameron got an estimate for 550 reports from Little Pressroom and it was $1500.
Salisbury Swim Program
Jeff Laberge moved to exempt the swim program from getting a petition of $800 signed by voters since it is less than the amount they last asked for on the ballot. Motion carried, unanimous.
Town Hall
The library has been able to find a plumber who ordered the part for the composting toilet. The library is having trouble with the double doors going into the library. Being no objection Jim Eagan will contact Sid Hutchins to see if he can fix it.
Budget Meetings
The Board set meetings for January 18th and 20th and possibly the 21st if needed.

NEW BUSINESS:
Zoning Administrator
Jeff Laberge moved to appoint Mark Wilch as Zoning Administrator for three years. Motion carried, unanimous.
Select Board articles for Town Meeting Warning
The Board would like to discuss the landfill at Town Meeting. It may not be an article but should be on the agenda.
- Martha Sullivan would like to see an article changing the covered bridge account to an all
bridge account.
- Jack Beasley stated that there should be an article saying: if there is any surplus budget
money in the General Account, the voters give the select board authority to spend it to
reduce taxes for the ensuing year.
- Jim Eagan would like to see an article asking the voters if the Clerk and Treasurer should
receive health insurance benefits.
- Jim Eagan would like to see an article on the painting of the Town Hall. He will write
something up on the Painting and the insurance question.
Conflict of interest training
The Board discussed the training that VLCT will do for the town. The cost is $400. Joyce will call the league and see if there is any grant money for this. The Board would like to do this during the week and all town employees and Boards will be invited.
Voting on Unified Development Regulations
Jackie Devoid contacted the Secretary of State and VLCT about Jim Eagan and Martha Sullivan, who wrote the Unified Regulations, then voting on them. Both responded that it might be a perceived conflict. Both agreed that the Board should not appoint Select Board members to the Planning Commission. Martha Sullivan had a response from Deb Markowitz from some time ago herself that stated there was not a conflict of interest.
VAST, snow machines & Pidgeon Road(s)
Jack Beasley told the Board that VAST has been using Pidgeon road since 1977. There is a concern that someone will get hurt and the town is liable. VAST is not supposed to use town roads but on Pidgeon road the trees and mail boxes come out to the road and snowmobiles have to run on the road. He said the town must have an ordinance on the use of snowmobiles if they are to be permitted on town highways. Being no objection, Jeff Laberge will talk to a representative from VAST and see if another route could be used.

The Select Board signed the warrants.

ADJOURNMENT
Being no objection the Board adjourned at 9:50 PM.
Respectfully Submitted,

Joyce Cameron

SELECT BOARD PRESENT WERE: Jack Beasley, Martha Sullivan, Jim Eagan and Jackie Devoid
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Mary Anne Sullivan
Jack Beasley called the meeting to order at 6:30
Administrative issues
Jack Beasley addressed the fact that the Board members were conducting business in e-mail form. The latest issue of opinions stated that this was not a good idea.
Jack Beasley stated that he felt Martha Sullivan should recuse herself from the interview with her sister for the DRB position because, he felt it was a conflict of interest. Martha stated that she had read the Select Board handbook and felt that she did not have a conflict.
Jim Eagan moved to go into Executive Session to discuss a matter of personnel at 6:39 PM. Motion carried, 3 yes, 1 abstention. Joyce Cameron left the meeting.
Jack Beasley reconvened the regular meeting at 7:10 PM

OTHERS PRESENT WERE: Tom Barker, Ann Dittami, Eloise Crane, Pedie O’Brien, David Nuceder, Merle Schloff, Alex Wylie, Don Burchard, Kim Schroeder, Jonathan Blake, Jim Ploof, Priscilla Gilman, and Bryan Jones Jr.

GENERAL BUSINESS:
MINUTES
Jackie Devoid moved to accept the minutes of November 24, 2009 as corrected. Motion carried, unanimous.
OFFICERS AND COMMITTEE REPORTS:
Town Clerk
Ann Dittami reported:
- she has asked Martha Sullivan for the key to the filing cabinet for two years and as long as she does
not have a key, it stays in the vault. She contacted Jim Barlow of VLCT and was told she has the
right to put it in the vault.
- she stated that if the Town Report Committee was going to edit her Town Clerk’s report she would not turn one in. Eloise felt that way also. Pedie also wanted to read her report before printed.
- she stated that it is illegal to place same sex marriages in categories they are all marriages.
Constable
Kim Schroeder reported:
- there is no activity at the Willis home. He believes the dog is out of state.
- he and Frank Dittami investigated a complaint of a pit bull showing aggression on North Pond Road. The neighbors have resolved it and he gave the owner a copy of the dog ordinance.
Road Foreman’s Report
Tom Barker reported:
- there is a problem with manure on West Salisbury Road.
- there is a problem with the pickup truck and he is using his.
- the 1998 truck won’t go another year unless it has a new bed.

At this time Jack Beasley moved to suspend the rules to meet with the landfill committee and Doug MacCallum. Motion carried, unanimous.

Landfill
Doug passed out financial information showing that the money is invested in Mutual Funds and CD’s. The group discussed:
- financial information
- balance in the checkbook
- set a meeting date for Tuesday December 15, 2009 at 7:00 to discuss to discuss the landfill committee’s role and other topics.
PUBLIC COMMENT:
Jonathan Blake said that he was charged at the landfill 14 yards per load for the cabin he tore down. Jim Ploof’s truck (who did the hauling) is consistently charged at 10 yards. Jim brought demo from two other people in Salisbury and was charged for 10 yards. Jonathan feels her owes three loads at 10 yards because one of them should have gone in the burn pile it was so clean.
Bryan Jones Jr. is interested in being the delegate to the Regional Planning Board. Jim Eagan moved to appoint Bryan Jones to the Regional Planning Commission. Motion carried, unanimous. He will send a letter of intent to the Board about possibly joining the Salisbury Planning Commission.

CORRESPONDENCE:
Jack Beasley read correspondence from: T.B.I. rejecting both bids on the Town Hall (because they were to high) and will put it out to bid again on Jan. 5th, VT AOT bridge Scour report ( put in Tom’s box), DRB upcoming hearings, letter from Z.A. to Stacy Rheaume conducting a day care without a permit, Treasurers reports, Del. Tax Report, Mileage from Tom Barker for use of his truck (129 miles)
OLD BUSINESS:
Unified Development Regulations
The Hearing is January 14, 2010 at 7:00 PM in the school. The Board will send post cards again to residents and residents that have P.O. boxes in other towns.
Treasurers Computer
Jim Eagan moved to buy a new computer for the Treasurer and have NEMRC come and install what they need to. The vote was 3 yes, 1 no, motion carried.
ESBI Charges
Jack Beasley will write a letter to Wayne Burlett concerning the charges that the town was billed for his vmail.

NEW BUSINESS:
Public Service Awards
The Clerk is working on the Public Service Awards. If anyone knows of anyone who should be nominated, please let her know.
Landfill Checking Account
Eloise will look at the checking account and see what the Board should invest.
Jonathan Blake Charges
Jackie Devoid moved to charge Jonathan Blake four loads at 10 yards a load. Motion carried, unanimous.
Tom Barker Mileage
The Board will pay Tom .55 cents a mile (Federal rate) but he needs to provide the town with an insurance certificate first.
Select Board signed the warrants
ADJOURNMENT
Being no objection the Board adjourned at 9:25 PM.
Respectfully Submitted,
Joyce Cameron

1

Minutes of December 8, 2009 Page 1 of 2

SELECT BOARD PRESENT WERE: Jack Beasley, Jackie Devoid, Martha Sullivan, Jim Eagan and
Eloise Crane

ADMINISTRATIVE ASSISTANT: Joyce Cameron

Jack Beasley called the meeting to order at 5:00.

Tax Rate
The Board discussed the tax rate with Eloise Crane deciding not to use the result of BCA (Board of Civil Authority) heard the night before. Jack Beasley moved to set the 2009-10 tax rate at .1934. Motion carried, unanimous.

ADJOURNMENT
Being no objection the Board adjourned at 5:45.

Respectfully Submitted,

Joyce Cameron

SELECT BOARD PRESENT WERE: Jack Beasley, Jackie Devoid, Martha Sullivan, Jim Eagan and
Eloise Crane

ADMINISTRATIVE ASSISTANT: Joyce Cameron

Jack Beasley called the meeting to order at 5:00.

Tax Rate
The Board discussed the tax rate with Eloise Crane deciding not to use the result of BCA (Board of Civil Authority) heard the night before. Jack Beasley moved to set the 2009-10 tax rate at .1934. Motion carried, unanimous.

ADJOURNMENT
Being no objection the Board adjourned at 5:45.

Respectfully Submitted,

Joyce Cameron

Jack Beasley called the meeting to order at 7:00 and led in the pledge of allegiance.

GENERAL BUSINESS:
MINUTES
Jim Eagan moved to accept the minutes of 4/28/09 and May 6, 2009 as amended. Motion carried, unanimous.

OFFICERS AND COMMITTEE REPORTS:
Listers
Kim Cunningham spoke about Shard Villa and its tax exempt status. She talked to the Board about possible litigation in the future if the tax exempt status was removed. According to Statute she had a list of questions that she handed to Kate Gieges (Fiduciary appointed by the court for Shard Villa).
Road Foreman’s Report
Tom Barker reported that there is Federal money available for another project on Rt. 53 with a 20% match. Because there is no money in this years budget for a match the Board declined.
Landfill Committee
Priscilla Gilman for the Landfill Committee made the following recommendations:
-    they would like to continue charging $10.00 for appliances and such.
-    they would like to be informed of any financial transactions prior to the funds being used so they can make informed recommendations and proposals.
-    they recommended that the town purchase a compactor not to exceed $100,000 to solve the following problems;
a.    to extend the life of the Landfill,
b.    to prepare for recertification,
c.    to properly manage the compacting of waste so the town could start accepting CD at the discretion of the operator to help pay for the cost of the machine and
d.    to alleviate leakage problems.
-    they also recommended a phone card for Mike and paying him to come to meetings.
-    a fifty cent raise for Tammy Coburn.
-    a third person to work at the landfill on Saturday and Wednesday’s
-    appoint Brian Ashley to the landfill committee. Jack stated that the Board decided at the last meeting, since these are advisory committees to allow the landfill committee and the Events Committee to have as many members as they need and determine what their terms will be.
Library Committee
Mary Burchard introduced Eric Kuchar and Nicholas D’Anglis from Traditional Building Collaborative Inc. who presented a draft copy of the painting project and minor repairs of the Town Hall. The Library would like permission to go ahead with the project.

Discussion
Jeff Laberge asked questions about Buzz Sirwilo’s visit at the landfill last week. Jackie Devoid and Jim Eagan felt a compactor would not extend the life of the landfill since the footprint cannot be changed. Martha Sullivan felt we should wait until Phelps Engineering did their updated design.
Jim Eagan moved to authorize a third person to work at the landfill. Motion carried, unanimous. The Board will take up the recommendations at the next meeting. Jackie Devoid will work with Pedie O’Brien on a job description and she will also work on the landfill operator’s contract.

CORRESPONDENCE:
Jack Beasley announced correspondence from: ACRPC/ACEPC (Addison County Regional Planning Comm.) PACIF (annual loss report, Dept. of Health (hazardous waste survey), Jim Carroll (notice of appearance in the Cushing case)

OLD BUSINESS:
HRRR 2008 – Rick Kehne
Rick discussed with the Board the sign project on Rt. 53. Here is a chance to get the signs and instillation free. Tom Barker admitted that he was not in favor of the project at first but, realized that the town has to update its signs by 2013 and this is a way to get the State to pay for some of  them. Rick stated that this is a safety issue and the town should take advantage of the grant. Jim Eagan moved to have Tom Barker fill out the necessary papers to get this grant. Motion carried, unanimous.
Forest Fire Warden
Jeff Laberge moved to recommend Ernie Coburn for Fire Warden. Motion carried, unanimous.

NEW BUSINESS:
Shard Villa
Kate Gieges and Bill Thrailkill spoke about Shard Villa. Kate told the Board that the Court appointed her the fiduciary and she wanted to meet the Board. Shard Villa is refocusing on its original mission as an elderly care facility and a great place for the community to hold events.  She talked to the Board  about a block grant and as soon as more information was available she would supply it. Bill handed the Board information of a block grant program his company is participating in Rochester.
Town Office Parking Lot
Jack Beasley suggested that the town paint lines in the parking lot for uniform parking. Tom will get prices.
Unified Regulations
The Board discussed the upcoming hearing and whether to include the changes to Brush Hill for the hearing. They also discussed Jack’s suggestion that they be Interim Regulations.

Select Board signed the warrants

ADJOURNMENT
Jim Eagan moved to adjourn at 9:40 PM. Motion carried, unanimous.

Respectfully Submitted,

Joyce Cameron

SELECT BOARD PRESENT WERE: Jack Beasley, Martha Sullivan, Jim Eagan and  Jackie Devoid
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Tom Barker, Pedie O’Brien, Barbara Andres, Wayne Rawsenberger, David Nuceder, Deb Brighton, Heidi Willis, Kim Schroeder, Ann Dittami and Eloise Crane.

Jack Beasley called the meeting to order at 7:00 PM and led in the pledge of allegiance.

GENERAL BUSINESS:
MINUTES
Jackie Devoid moved to accept the minutes of March 24, 2009 as written. Motion carried, unanimous.

OFFICERS AND COMMITTEE REPORTS:
Constable Report
Kim Schroeder reported attending the training at the police academy with Constable Frank Dittami. They learned about writing tickets enforced by the Judicial Bureau. New Ticket books are being printed but the old ones are still usable. They also received information about animal cruelty and abuse.

Town Clerk Ann Dittami reported:
-    postage going up May 1st. Would the Board like her to purchase “forever” stamps? Jim Eagan moved to allow Ann to purchase 400 “forever” stamps. Motion carried, unanimous.
-    Joanne Bagley had called and asked if the town wanted clean up which is not part of the mowing contract.
-    Passed out information on a web site for town documents since the state does not do micro filming anymore.
-    There is another $5000 handicap grant available and she would like to apply for the two handicap doors for the office entrance. The Board did not to object to her applying.

Road Foreman’s Report
Tom Barker reported:
-    worked with Cornwall on a tree that fell on the covered bridge.
-    money for Bridge #6 should be coming soon. (near Branbury State Park)
-    the contractors are a little ahead of schedule on the Lake Dunmore Road Project and the first installment of $67,000 was paid out.
-    he’s trying to work with the state on the bridge in the village that needs repair.
-    The town has to pay for the Kelsey Road 911 sign ($38.00).
-    VLCT insurance inspection – In follow-up letter flammable liquids must be put in a special metal cabinet that cost around $800. Jackie Devoid suggested talking with them to see how important it was.

Landfill Committee
Pedie O’Brien stated that:

-    Brian Ashley would like to be on the Landfill Committee. Joyce will research if the committee should only have a certain number of members and the terms.

-    gave the Board copies of the metal agreement. There is no cost for the box and they will pay us
$20.00 a ton for the metal.

-    The committee is meeting on April 27, 2009 to discuss the pros and cons of purchasing a packer.

Conservation Commission
Heidi Willis:
-    passed out copies of a brochure called “Salisbury’s Town Forest”.
-    announced the “Meet and Greet” taking place this Sunday at the school.
-    asked for a Liaison from the Select Board for the Conservation Commission since Brian Ashley is no longer a Board member.

PUBLIC COMMENT:
Wayne Rawsenberger from the mosquito district appealed to the Board for two members of the town to serve on the Mosquito District. They should contact Dr. Ben Lawton at 247-3114.
Barbara Andres told the Board that the Library Trustees have talked to two architects about painting the Town Hall. They have received a paint grant that has to be used by September and will use some of the Whitney money. There is a meeting tomorrow at 4PM. They would like to hire local people to do the job. Anything the town could contribute would be appreciated.

Pedie O’Brien said that she would have felt put down if she were a Board member when Martha Sullivan’s letter came out in the paper. She stated that none of the Select Board phone numbers are published in the Town Report. She suggested the sheet “Salisbury at your fingertips” provide phone numbers and e-mail addresses for all town officials and could be sent to all current residents in the Landfill Newsletter. She also felt the newsletter could be changed to Town and Landfill Newsletter.

Ann Dittami passed out her response to a letter she received from Mary Ann Sullivan. (added as amended)

CORRESPONDENCE:
Jack Beasley announced correspondence from: Jackie Larocque (complaint about the Fire Warden), letter from Ernie Coburn (interested in being Fire Warden), VT State Forest and Parks, (re: appointment of Fire Warden) Conservation Commission “Meet and Greet” announcement, copies of letters from Mark Wilch, Zoning Administrator, Grant writing workshop, VLCT Insurance inspection, Contract with Humane Society, Thank you from the Counseling Service, Highway Summer work Plan, Judicial Bureau, Sec. of State “Municipal Law Basics”, Tom Drew resignation from DRB.

OLD BUSINESS:
Junk Yards
Jack Beasley has done some research on junk yards and he will make this information available to the Board.

New Unified Regulations action
After discussion it was decided to have a third hearing on the Unified Development Regulations. Copies will be available at the town office at no charge and available as a pdf file on the website www.townofsalisbury.org. The town will also send post cards out to every person who resides in Salisbury. The wording on the post card will read:

On Tuesday May 19, 2009 at 7:00 PM, in  the Salisbury Community School the Select Board will hold a third hearing on the proposed Unified Development Regulations. A copy can be downloaded on the town website townofsalisbury.org . If you do not have access to the internet, paper copies are available free of charge at the town office during regular hours. This will be the last hearing, we encourage your input. Signed the Salisbury Select Board.

Jim Eagan moved to adopt the language that will be on the post card. Motion carried, unanimous.
Deb Brighton gave the Board a new sheet that will be in the regulations in response to Zoning Administrator’s Mark Wilch questions.
2008 HRRR Improvements

Jim Eagan moved to submit a letter of Intent to VTrans for the sign project from RT 7 to Branbury State Park. Motion carried, unanimous.

Salisbury v. Stone
This item will be on the next agenda.

NEW BUSINESS:
Contact With The Press
Jack Beasley stated that traditionally contact with the press has been through the Select Board Chair. When a Board member writes a letter to the press, it creates the impression that it is the opinion of the Board. Past policy has been that any Board member in contact with the press should emphasize that they not be identified as “Select Board Member” unless specifically authorized by the Board.

Humane Society Contract
Jack Beasley moved to accept the Humane Society Contract choosing option two. Motion carried, unanimous.

Spring Clean up
Being no objection the board will allow Bagley’s to do Spring and Fall clean up. Joyce Cameron will call Bagley’s to see why the charge is more in the Fall.

Noise in Jim Ploof’s Gravel Pit
Martha Sullivan stated that she has had a number of calls about the noise of dirt bikes in Ploof’s pit on the weekends. She feels that he has a conditional use permit to extract gravel and he could be in violation of his permit. She would like the Zoning Administrator to look into this. Joyce will call Mark Welch to look into this matter.( added as amended).

Time Sheets
The Board would like to see more information on time sheets. Joyce will work with Jack to draft a memo to go to all employees.

The Select Board signed the warrants

ADJOURNMENT
Being no objection the Board adjourned at 9:42 PM.

Respectfully Submitted,

Joyce Cameron

SELECT BOARD PRESENT WERE: Jack Beasley, Jeff Laberge, Martha Sullivan, Jim Eagan and
Jackie Devoid
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Priscilla Gilman, David Nuceder, Frank Dittami, Kim Schroeder, Tom Barker, Eloise Crane, Ann Dittami, Perry Pirkkanen, Dewes Guarnaccia, Becky Holmes and Mark Wilch
Jack Beasley called the meeting to order at 7:00 and led in the pledge of allegiance.

GENERAL BUSINESS:
MINUTES
Jeff Laberge moved to accept the minutes of February 24th and March 1st as written and March 4th as amended. Motion carried, unanimous.
Martha Sullivan moved to suspend the rules to approve the Town Meeting minutes at the end of the meeting. Motion carried, unanimous.

OFFICERS AND COMMITTEE REPORTS:
Treasurer
Eloise Crane reported that there will be -$6150 in the Highway account after the warrants are signed. This item was added to new business.
Clerk
The Town Clerk’s office hours will change as of May 1, 2009. They will be: Monday 11:00 AM to 5:00 PM, Tuesday 10:00 AM to 2:00 PM and Thursday noon to 7:00 PM. There will be no Saturday hours.
Constable
Kim Schroeder asked to have Frank Dittami appointed Second Constable and they would like to attend training at the police academy on April 4, 2009. These items were added to new business.
Road Foreman’s Report
Tom Barker
-    asked the Board if they wanted to apply for class 2 paving grants. Being no objection the Board decided not to apply for grants for paving.
-    Submitted bids for the town shed doors. Overhead Doors was $2620 and Door Doctor was $2591. This item was moved to old business
-    Tom submitted the Rt. 53 Bridge FHWA ER VT08-1 paperwork that needed to be signed.
Landfill Committee
Priscilla Gilman reported that:
-    The landfill committee was meeting with Jim Surwilo at the landfill on May 6, 2009.
-    They asked if the landfill really needed to hire three persons in the winter even if the SWIP states it. Jim said they could operate with two in the winter.
-    Brian Ashley was going to get back to Jim about the gas wells and he didn’t.
-    Discussed the fact that a pickup with ten bags should be able to pay by check not a punched ticket. Jack Beasley postponed this discussion to the next meeting.
-    Jeff Laberge talked with Tammy Coburn about working recycling every week. Willie Jansen is also willing to work.
-    Mike Strong (Landfill Operator) will contact Rutland to see if we can use sludge for cover material. He has lots of ideas to make more money for the landfill.
-    The Landfill Committee would like to meet with the Select Board on Tuesday March 17th. Pedie O’Brien will warn the meeting.
-    The Landfill Committee would like to see the operator paid for meetings and a phone card. This item will be discussed under new business.

CORRESPONDENCE:
Jack Beasley announced correspondence from:  Town Clerk (overweight permits), Town Meeting minutes, Boundary line adjustment from CVPS, Regional Planning (Study from the state for signs from Rt. 7 to Branbury State park), Silver Star Banner Day Proclamation from Nancy Spoerke, Agency of Transportation (center line painting), Returned violation (Francis Valiquette) from States Attorney’s Office (given to Kim Schroeder to investigate),

OLD BUSINESS:
Review Permit Fees with Zoning Administrator
Mark Wilch reported research he had done from a number of towns in Vermont:
-    Most towns set a construction fee plus so much a square foot charge.
-    Most towns charge a filing fee in addition to the fee for a hearing.
-    He felt that the fee of $75.00 for a Development Review Board Hearing does not cover the cost of warning a hearing in the paper, postage and time the DRB Clerk puts into the hearing.
Jack Beasley was at the last DRB hearing and he felt the applicant should pay when an extra hearing is required plus the cost of notice. This item will be discussed again in the future.
Discuss zoning/Subdivision hearing and procedure
After discussion Jim Eagan moved to schedule the next hearing on the Unified Regulations for April 7, 2009. Motion carried, unanimous. Joyce Cameron will place the ad in Mondays paper.
Satisfaction of Judgment (Wieland)
Jack Beasley stated that the Judgment has been paid. Jim Eagan moved to have Jack Beasley prepare a Satisfaction of Judgment for the land records. Motion carried, unanimous.
Highway Fund
After discussion, Jim Eagan moved to borrow from the Line of Credit as needed for the Highway account up to $43,227 and repay as soon as possible. Motion carried, unanimous.
Paving Grant
Jackie Devoid moved to reconsider the previous resolution not to apply for a paving grant. Motion carried, 4 yes, 1 no.
Jeff Laberge moved to have the Road Foreman apply for a paving grant not to exceed $100.000. Motion carried, 4 yes, 1 no.
Jack Beasley moved to have the Road Commissioner ( Jeff Laberge) sign the grant application. Motion carried, 3 yes 2 abstentions.
Town Shed Doors
Jack Beasley moved to postpone this decision until August. Motion carried, unanimous.

NEW BUSINESS:
Probationary Wage for Landfill Operator
Jeff Laberge moved to pay the Landfill Operator $15.00 an hour (90 days). Motion carried, unanimous. There was no action taken on payment for meetings or a phone card.
Additional Recycling Employee
Jeff Laberge will find out from Tammy Coburn if she is willing to do recycling every week.
Annual Raises
After discussion about elected officials who’s terms begin the day after town meeting. Jeff Laberge moved to continue with the Boards policy of the last four years that elected officials (Clerk, Treasurer) receive the $500 raise starting the day after town meeting and Listers receive 50 cents per hour. Motion carried, 3 yes, 2 no.
Re-issue of citation
Being no objection the letter from the States Attorneys office and citation (Francis Valiquette) was given to Kim Schroeder to investigate.
Authorize Chair to sign contracts for Rt. 53 project
Being no objection Chairman Jack Beasley will sign the Rt.53 contracts.
Second Constable
Jim Eagan moved to appoint Frank Dittami Second Constable. Motion carried, unanimous.
Training
Being no objection the town will pay $12.00 each for Kim Schroeder and Frank Dittami to attend training at the police academy on April 4, 2009

PUBLIC COMMENT:
Perry Pirkkanen stated that he would encourage everyone to look at the proposed application on Rt. 7 by Cushing Family LLC in light of the Town Plan. The Town should be very vigilant and look to the future of what the town will look like years from now.

EXECUTIVE SESSION
Joyce Cameron left the meeting. Being no objection Jack Beasley moved to go into Executive Session at 9:25 PM to discuss the Salisbury v. Stone settlement.
The Board came out of Executive Session at 9:55.

Town Meeting Minutes
Being no objection the town meeting minutes were approved and signed.

Silver Star Banner Day Proclamation
Being no objection the Board approved the Silver Star Banner Day Proclamation.

The Board signed the warrants, overweight permits and Jack Beasley signed the Boundary Line Adjustment with CVPS.

ADJOURNMENT
Being no objection the Board adjourned at 10:09 PM.

Respectfully Submitted,

Joyce Cameron

Jeff Laberge as the Deputy Chair called the meeting to order at 7:01 PM.
Chairman
Jeff Laberge moved to appoint Jack Beasley Chairman. Motion carried, 4 yes 1 abstention. Jack stated that it was his intention to bring Jackie Devoid on board and turn the chair over to her in three or four months.
Deputy Chair
Jack Beasley moved to appoint Jackie Devoid deputy Chair. Motion carried, 4 yes 1 abstention.
Rules of Procedure
Jack Beasley moved to conduct meetings according to Roberts Rules for small boards and committees. Motion carried, unanimous.
Meeting dates
Being no objection the Board agreed to continue meetings on the second and fourth Tuesday of the month.
Appointments
Being no objection the Select Board was appointed Fence Viewers.
Jack Beasley moved to appoint Martha Sullivan Weigher of Coal. Motion carried, 4 yes, 1 abstention.
Jack Beasley moved to appoint Jim Eagan Inspector of Lumber, Shingles and Wood. Motion carried, 4 yes, 1 abstention
Martha Sullivan moved to appoint Ron Hardt Tree Warden. Motion carried, unanimous.
Jack Beasley moved to appoint Jeff Laberge the Road Commissioner. Motion carried,
4 yes, 1 abstention.
Jack Beasley moved to appoint Martha Sullivan to Emergency Management Coordinator. Motion carried, 4 yes, 1 abstention.
Jack Beasley moved to appoint Jeanne Montross as Town Service Officer. Motion carried, unanimous.
Executive Session
At 7:15 Martha Sullivan moved to go into executive session to discuss a personal health issue of an employee. The Board came out of executive session at 7:29.

ADJOURNMENT
Jeff Laberge moved to adjourn at 7:30 PM. Motion carried, unanimous.

Respectfully Submitted,

Joyce Cameron

SELECT BOARD PRESENT: Brian Ashley, Jack Beasley, Jeff Laberge, Priscilla Gilman & Martha Sullivan
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Deb Hurlburt, Jim Eagan, Jackie Devoid, Jay Brown and Tom Barker

Brian Ashley called the meeting to order at 7:00 PM Brian Ashley led the group in the pledge of allegiance.
GENERAL BUSINESS:
MINUTES
Priscilla Gilman moved to accept the minutes of February 10, 2009 as amended. Motion carried, unanimous.
Jeff Laberge moved to approve the minutes of February 18, 2009. Motion carried 4 yes 1 abstention
COMMITTEE AND OFFICERS REPORTS:
Road Foreman’s Report
Tom Barker explained:
-    a former agreement with the state was for the town to receive a two year grant for the Lake Dunmore Road project. The new person in charge (Jim Cota) does not want to follow through with that agreement. Brian Ashley explained that this would mean that the town would have to put up the $425 thousand to complete the project and wait for reimbursement. Tom will continue to try and reach Jim Cota.
-    Tom is saving the town overtime by having Jay Brown do maintenance work.
-    The town pickup is still not fixed. He is keeping a log of mileage he puts on his own truck and turning it in. If the town pickup is not fixed this week he will call someone else to fix it.
-    The overhead doors on the town shed need to be fixed. He has an estimate of $2600 and will continue to look for someone.
Landfill
-Jay Brown has been doing the gas monitoring and everything is back to normal. He had a question
about the calibration of the meter. Brian Ashley will call Jim Surwilo and tell him the readings are
back to normal and should the meter be calibrated.
Jay had a question about recycling cardboard. Brian Ashley will call Dean at Casella to see what
the towns options are.
Development Review Board
-Deb Hurlburt was upset that the Board chose to send her a memo instead of talking directly to her or
Joyce Cameron about the issues contained in the memo (attached). She and Joyce have been
working with Stephanie Smith from VLCT since December to change the way things are being
done. Brian Ashley apologized to Deb and said he didn’t know the DRB was working on changing
things.
CORRESPONDENCE:
Brian Ashley announced correspondence from: Mark Wilch (letter to Bellinger and Black), Contract documents from Phelps Engineering (Lake Dunmore Road project), Dubois and King, Powers & Byers, UVM, State of Vermont (bridge inspection report), VLCT health trust, Bill from Foster Provencher for Fire Warden, permit fees and mileage, Jack Beasley moved to authorize the treasurer to pay Foster $430.60 to include the 15 cents per permit. Motion carried, unanimous. Bill from Michael Marks for $920 for the Stone Mediation. Jack Beasley moved to pay Michael Marks, motion carried, unanimous. CVPS Boundary Line Agreement ( the date of conveyance was wrong so it will be sent back).
OLD BUSINESS:
Solid Waste Ordinance
Brian Ashley received an answer from VLCT that said we can’t tell haulers what to do if they are not bringing the trash to Salisbury’s landfill. The Board discussed Middlebury’s Ordinance that the Landfill Committee liked. It was the consensus of the Board not to spend the money to have a legal opinion on that ordinance unless they need to.
Landfill Operator
Jack Beasley felt the Select Board should be part of the interview process. He wanted to go on record as saying this process has taken to long. He would like an Executive Session at the end of the meeting to discuss the issue. Priscilla Gilman agreed. Brian Ashley felt that the Board has taken the time needed because the position is so important to the town.
NEW BUSINESS:
Landfill Loader Reimbursement Proposal
The highway now does maintenance on the loader. The Landfill Committee wants the highway to pay $50 and hour for each hour the highway uses the loader. Brian Ashley stated that there is nothing in the present budget for this item. The highway will continue to log the hours of use. Jack Beasley moved to reject the proposal for the loader. Motion carried, unanimous. Brian Ashley moved to have the highway continue to wash and grease the loader as they have been doing and revisit this issue at budget time. Motion carried, unanimous.
W2 Request Issue
Brian Ashley read letters from Mary Anne Sullivan to Eloise Crane requesting Eloise’s and Ann’s W2’s  and Eloise’s response. Eloise did send Mary Anne a sheet that showed all income for her and Ann. The Board Agreed that Eloise was correct in not sending W2’s.
Treasures Use of Town Resources
Martha Sullivan felt it unprofessional of the treasurer to send self advertising (tax preparation announcements) with the towns W2’s. The Board agreed that this should not have happened.
Town Office Chimney
Priscilla Gilman brought to the Boards attention the problem with the loose bricks on the chimney. Joyce Cameron will call Bruce Maheu to come look at it and fix it as soon as possible.
PUBLIC COMMENT
Brian Ashley made the following comment “I just wanted to say that it has been a real pleasure working with each and every one of you. I have learned a lot and had quite an experience that I won’t forget. One thing I know about everyone in this room is that we all want the same thing, for Salisbury to be the wonderful place that it is, and it’s just that we haven’t always agreed on how to get there. However, we have worked through our differences and made it through many challenges and successes. I know that the town will be in capable hands as the new board takes us into the next year and I wish everyone the best.”
Joyce left and the Select Board signed the warrants.

EXECUTIVE SESSION
At 8:55 Jack Beasley moved to go into executive session to discuss qualifications for Landfill Operator, Motion carried, unanimous
The Board came out of Executive Session at 9:23. Jack Beasley moved to hire Philip Witteman for the job of Landfill Operator, Motion carried, 4yea, 1 nay.
ADJOURNMENT
At 9:24 Brian Ashley adjourned the meeting, no objections.
Respectfully Submitted,
Joyce Cameron