TOWN OF SALISBURY
SELECT BOARD MINUTES
DECEMBER 8, 2009

SELECT BOARD PRESENT WERE: Jack Beasley, Martha Sullivan, Jim Eagan and Jackie Devoid
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Mary Anne Sullivan
Jack Beasley called the meeting to order at 6:30
Administrative issues
Jack Beasley addressed the fact that the Board members were conducting business in e-mail form. The latest issue of opinions stated that this was not a good idea.
Jack Beasley stated that he felt Martha Sullivan should recuse herself from the interview with her sister for the DRB position because, he felt it was a conflict of interest. Martha stated that she had read the Select Board handbook and felt that she did not have a conflict.
Jim Eagan moved to go into Executive Session to discuss a matter of personnel at 6:39 PM. Motion carried, 3 yes, 1 abstention. Joyce Cameron left the meeting.
Jack Beasley reconvened the regular meeting at 7:10 PM

OTHERS PRESENT WERE: Tom Barker, Ann Dittami, Eloise Crane, Pedie O’Brien, David Nuceder, Merle Schloff, Alex Wylie, Don Burchard, Kim Schroeder, Jonathan Blake, Jim Ploof, Priscilla Gilman, and Bryan Jones Jr.

GENERAL BUSINESS:
MINUTES
Jackie Devoid moved to accept the minutes of November 24, 2009 as corrected. Motion carried, unanimous.
OFFICERS AND COMMITTEE REPORTS:
Town Clerk
Ann Dittami reported:
- she has asked Martha Sullivan for the key to the filing cabinet for two years and as long as she does
not have a key, it stays in the vault. She contacted Jim Barlow of VLCT and was told she has the
right to put it in the vault.
- she stated that if the Town Report Committee was going to edit her Town Clerk’s report she would not turn one in. Eloise felt that way also. Pedie also wanted to read her report before printed.
- she stated that it is illegal to place same sex marriages in categories they are all marriages.
Constable
Kim Schroeder reported:
- there is no activity at the Willis home. He believes the dog is out of state.
- he and Frank Dittami investigated a complaint of a pit bull showing aggression on North Pond Road. The neighbors have resolved it and he gave the owner a copy of the dog ordinance.
Road Foreman’s Report
Tom Barker reported:
- there is a problem with manure on West Salisbury Road.
- there is a problem with the pickup truck and he is using his.
- the 1998 truck won’t go another year unless it has a new bed.

At this time Jack Beasley moved to suspend the rules to meet with the landfill committee and Doug MacCallum. Motion carried, unanimous.

Landfill
Doug passed out financial information showing that the money is invested in Mutual Funds and CD’s. The group discussed:
- financial information
- balance in the checkbook
- set a meeting date for Tuesday December 15, 2009 at 7:00 to discuss to discuss the landfill committee’s role and other topics.
PUBLIC COMMENT:
Jonathan Blake said that he was charged at the landfill 14 yards per load for the cabin he tore down. Jim Ploof’s truck (who did the hauling) is consistently charged at 10 yards. Jim brought demo from two other people in Salisbury and was charged for 10 yards. Jonathan feels her owes three loads at 10 yards because one of them should have gone in the burn pile it was so clean.
Bryan Jones Jr. is interested in being the delegate to the Regional Planning Board. Jim Eagan moved to appoint Bryan Jones to the Regional Planning Commission. Motion carried, unanimous. He will send a letter of intent to the Board about possibly joining the Salisbury Planning Commission.

CORRESPONDENCE:
Jack Beasley read correspondence from: T.B.I. rejecting both bids on the Town Hall (because they were to high) and will put it out to bid again on Jan. 5th, VT AOT bridge Scour report ( put in Tom’s box), DRB upcoming hearings, letter from Z.A. to Stacy Rheaume conducting a day care without a permit, Treasurers reports, Del. Tax Report, Mileage from Tom Barker for use of his truck (129 miles)
OLD BUSINESS:
Unified Development Regulations
The Hearing is January 14, 2010 at 7:00 PM in the school. The Board will send post cards again to residents and residents that have P.O. boxes in other towns.
Treasurers Computer
Jim Eagan moved to buy a new computer for the Treasurer and have NEMRC come and install what they need to. The vote was 3 yes, 1 no, motion carried.
ESBI Charges
Jack Beasley will write a letter to Wayne Burlett concerning the charges that the town was billed for his vmail.

NEW BUSINESS:
Public Service Awards
The Clerk is working on the Public Service Awards. If anyone knows of anyone who should be nominated, please let her know.
Landfill Checking Account
Eloise will look at the checking account and see what the Board should invest.
Jonathan Blake Charges
Jackie Devoid moved to charge Jonathan Blake four loads at 10 yards a load. Motion carried, unanimous.
Tom Barker Mileage
The Board will pay Tom .55 cents a mile (Federal rate) but he needs to provide the town with an insurance certificate first.
Select Board signed the warrants
ADJOURNMENT
Being no objection the Board adjourned at 9:25 PM.
Respectfully Submitted,
Joyce Cameron

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Minutes of December 8, 2009 Page 1 of 2

Posted: December 23rd, 2009 under Uncategorized.
Comments: none

Posted: December 23rd, 2009 under Uncategorized.
Comments: none

TOWN OF SALISBURY
SPECIAL SELECT BOARD MINUTES
AUGUST 18, 2009
UNAPPROVED

SELECT BOARD PRESENT WERE: Jack Beasley, Jackie Devoid, Martha Sullivan, Jim Eagan and
Eloise Crane

ADMINISTRATIVE ASSISTANT: Joyce Cameron

Jack Beasley called the meeting to order at 5:00.

Tax Rate
The Board discussed the tax rate with Eloise Crane deciding not to use the result of BCA (Board of Civil Authority) heard the night before. Jack Beasley moved to set the 2009-10 tax rate at .1934. Motion carried, unanimous.

ADJOURNMENT
Being no objection the Board adjourned at 5:45.

Respectfully Submitted,

Joyce Cameron

SELECT BOARD PRESENT WERE: Jack Beasley, Jackie Devoid, Martha Sullivan, Jim Eagan and
Eloise Crane

ADMINISTRATIVE ASSISTANT: Joyce Cameron

Jack Beasley called the meeting to order at 5:00.

Tax Rate
The Board discussed the tax rate with Eloise Crane deciding not to use the result of BCA (Board of Civil Authority) heard the night before. Jack Beasley moved to set the 2009-10 tax rate at .1934. Motion carried, unanimous.

ADJOURNMENT
Being no objection the Board adjourned at 5:45.

Respectfully Submitted,

Joyce Cameron

Posted: August 19th, 2009 under Uncategorized.
Comments: none

TOWN OF SALISBURY
SELECT BOARD MINUTES
May 12, 2009

SELECT BOARD PRESENT WERE: Jack Beasley, Jeff Laberge, Martha Sullivan, Jim Eagan and
Jackie Devoid
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Reg Betourney, Priscilla Gilman, Mary Burchard, Eric Kuchar, Nicholas D’Anglis, Rick Kehne, Kate Gieges, Bill Thrailkill, David Nuceder and Tom Barker.

Jack Beasley called the meeting to order at 7:00 and led in the pledge of allegiance.

GENERAL BUSINESS:
MINUTES
Jim Eagan moved to accept the minutes of 4/28/09 and May 6, 2009 as amended. Motion carried, unanimous.

OFFICERS AND COMMITTEE REPORTS:
Listers
Kim Cunningham spoke about Shard Villa and its tax exempt status. She talked to the Board about possible litigation in the future if the tax exempt status was removed. According to Statute she had a list of questions that she handed to Kate Gieges (Fiduciary appointed by the court for Shard Villa).
Road Foreman’s Report
Tom Barker reported that there is Federal money available for another project on Rt. 53 with a 20% match. Because there is no money in this years budget for a match the Board declined.
Landfill Committee
Priscilla Gilman for the Landfill Committee made the following recommendations:
-    they would like to continue charging $10.00 for appliances and such.
-    they would like to be informed of any financial transactions prior to the funds being used so they can make informed recommendations and proposals.
-    they recommended that the town purchase a compactor not to exceed $100,000 to solve the following problems;
a.    to extend the life of the Landfill,
b.    to prepare for recertification,
c.    to properly manage the compacting of waste so the town could start accepting CD at the discretion of the operator to help pay for the cost of the machine and
d.    to alleviate leakage problems.
-    they also recommended a phone card for Mike and paying him to come to meetings.
-    a fifty cent raise for Tammy Coburn.
-    a third person to work at the landfill on Saturday and Wednesday’s
-    appoint Brian Ashley to the landfill committee. Jack stated that the Board decided at the last meeting, since these are advisory committees to allow the landfill committee and the Events Committee to have as many members as they need and determine what their terms will be.
Library Committee
Mary Burchard introduced Eric Kuchar and Nicholas D’Anglis from Traditional Building Collaborative Inc. who presented a draft copy of the painting project and minor repairs of the Town Hall. The Library would like permission to go ahead with the project.

Discussion
Jeff Laberge asked questions about Buzz Sirwilo’s visit at the landfill last week. Jackie Devoid and Jim Eagan felt a compactor would not extend the life of the landfill since the footprint cannot be changed. Martha Sullivan felt we should wait until Phelps Engineering did their updated design.
Jim Eagan moved to authorize a third person to work at the landfill. Motion carried, unanimous. The Board will take up the recommendations at the next meeting. Jackie Devoid will work with Pedie O’Brien on a job description and she will also work on the landfill operator’s contract.

CORRESPONDENCE:
Jack Beasley announced correspondence from: ACRPC/ACEPC (Addison County Regional Planning Comm.) PACIF (annual loss report, Dept. of Health (hazardous waste survey), Jim Carroll (notice of appearance in the Cushing case)

OLD BUSINESS:
HRRR 2008 – Rick Kehne
Rick discussed with the Board the sign project on Rt. 53. Here is a chance to get the signs and instillation free. Tom Barker admitted that he was not in favor of the project at first but, realized that the town has to update its signs by 2013 and this is a way to get the State to pay for some of  them. Rick stated that this is a safety issue and the town should take advantage of the grant. Jim Eagan moved to have Tom Barker fill out the necessary papers to get this grant. Motion carried, unanimous.
Forest Fire Warden
Jeff Laberge moved to recommend Ernie Coburn for Fire Warden. Motion carried, unanimous.

NEW BUSINESS:
Shard Villa
Kate Gieges and Bill Thrailkill spoke about Shard Villa. Kate told the Board that the Court appointed her the fiduciary and she wanted to meet the Board. Shard Villa is refocusing on its original mission as an elderly care facility and a great place for the community to hold events.  She talked to the Board  about a block grant and as soon as more information was available she would supply it. Bill handed the Board information of a block grant program his company is participating in Rochester.
Town Office Parking Lot
Jack Beasley suggested that the town paint lines in the parking lot for uniform parking. Tom will get prices.
Unified Regulations
The Board discussed the upcoming hearing and whether to include the changes to Brush Hill for the hearing. They also discussed Jack’s suggestion that they be Interim Regulations.

Select Board signed the warrants

ADJOURNMENT
Jim Eagan moved to adjourn at 9:40 PM. Motion carried, unanimous.

Respectfully Submitted,

Joyce Cameron

Posted: May 27th, 2009 under Minutes.
Comments: none

TOWN OF SALISBURY
SELECT BOARD MINUTES
April 14, 2009

SELECT BOARD PRESENT WERE: Jack Beasley, Martha Sullivan, Jim Eagan and  Jackie Devoid
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Tom Barker, Pedie O’Brien, Barbara Andres, Wayne Rawsenberger, David Nuceder, Deb Brighton, Heidi Willis, Kim Schroeder, Ann Dittami and Eloise Crane.

Jack Beasley called the meeting to order at 7:00 PM and led in the pledge of allegiance.

GENERAL BUSINESS:
MINUTES
Jackie Devoid moved to accept the minutes of March 24, 2009 as written. Motion carried, unanimous.

OFFICERS AND COMMITTEE REPORTS:
Constable Report
Kim Schroeder reported attending the training at the police academy with Constable Frank Dittami. They learned about writing tickets enforced by the Judicial Bureau. New Ticket books are being printed but the old ones are still usable. They also received information about animal cruelty and abuse.

Town Clerk Ann Dittami reported:
-    postage going up May 1st. Would the Board like her to purchase “forever” stamps? Jim Eagan moved to allow Ann to purchase 400 “forever” stamps. Motion carried, unanimous.
-    Joanne Bagley had called and asked if the town wanted clean up which is not part of the mowing contract.
-    Passed out information on a web site for town documents since the state does not do micro filming anymore.
-    There is another $5000 handicap grant available and she would like to apply for the two handicap doors for the office entrance. The Board did not to object to her applying.

Road Foreman’s Report
Tom Barker reported:
-    worked with Cornwall on a tree that fell on the covered bridge.
-    money for Bridge #6 should be coming soon. (near Branbury State Park)
-    the contractors are a little ahead of schedule on the Lake Dunmore Road Project and the first installment of $67,000 was paid out.
-    he’s trying to work with the state on the bridge in the village that needs repair.
-    The town has to pay for the Kelsey Road 911 sign ($38.00).
-    VLCT insurance inspection – In follow-up letter flammable liquids must be put in a special metal cabinet that cost around $800. Jackie Devoid suggested talking with them to see how important it was.

Landfill Committee
Pedie O’Brien stated that:

-    Brian Ashley would like to be on the Landfill Committee. Joyce will research if the committee should only have a certain number of members and the terms.

-    gave the Board copies of the metal agreement. There is no cost for the box and they will pay us
$20.00 a ton for the metal.

-    The committee is meeting on April 27, 2009 to discuss the pros and cons of purchasing a packer.

Conservation Commission
Heidi Willis:
-    passed out copies of a brochure called “Salisbury’s Town Forest”.
-    announced the “Meet and Greet” taking place this Sunday at the school.
-    asked for a Liaison from the Select Board for the Conservation Commission since Brian Ashley is no longer a Board member.

PUBLIC COMMENT:
Wayne Rawsenberger from the mosquito district appealed to the Board for two members of the town to serve on the Mosquito District. They should contact Dr. Ben Lawton at 247-3114.
Barbara Andres told the Board that the Library Trustees have talked to two architects about painting the Town Hall. They have received a paint grant that has to be used by September and will use some of the Whitney money. There is a meeting tomorrow at 4PM. They would like to hire local people to do the job. Anything the town could contribute would be appreciated.

Pedie O’Brien said that she would have felt put down if she were a Board member when Martha Sullivan’s letter came out in the paper. She stated that none of the Select Board phone numbers are published in the Town Report. She suggested the sheet “Salisbury at your fingertips” provide phone numbers and e-mail addresses for all town officials and could be sent to all current residents in the Landfill Newsletter. She also felt the newsletter could be changed to Town and Landfill Newsletter.

Ann Dittami passed out her response to a letter she received from Mary Ann Sullivan. (added as amended)

CORRESPONDENCE:
Jack Beasley announced correspondence from: Jackie Larocque (complaint about the Fire Warden), letter from Ernie Coburn (interested in being Fire Warden), VT State Forest and Parks, (re: appointment of Fire Warden) Conservation Commission “Meet and Greet” announcement, copies of letters from Mark Wilch, Zoning Administrator, Grant writing workshop, VLCT Insurance inspection, Contract with Humane Society, Thank you from the Counseling Service, Highway Summer work Plan, Judicial Bureau, Sec. of State “Municipal Law Basics”, Tom Drew resignation from DRB.

OLD BUSINESS:
Junk Yards
Jack Beasley has done some research on junk yards and he will make this information available to the Board.

New Unified Regulations action
After discussion it was decided to have a third hearing on the Unified Development Regulations. Copies will be available at the town office at no charge and available as a pdf file on the website www.townofsalisbury.org. The town will also send post cards out to every person who resides in Salisbury. The wording on the post card will read:

On Tuesday May 19, 2009 at 7:00 PM, in  the Salisbury Community School the Select Board will hold a third hearing on the proposed Unified Development Regulations. A copy can be downloaded on the town website townofsalisbury.org . If you do not have access to the internet, paper copies are available free of charge at the town office during regular hours. This will be the last hearing, we encourage your input. Signed the Salisbury Select Board.

Jim Eagan moved to adopt the language that will be on the post card. Motion carried, unanimous.
Deb Brighton gave the Board a new sheet that will be in the regulations in response to Zoning Administrator’s Mark Wilch questions.
2008 HRRR Improvements

Jim Eagan moved to submit a letter of Intent to VTrans for the sign project from RT 7 to Branbury State Park. Motion carried, unanimous.

Salisbury v. Stone
This item will be on the next agenda.

NEW BUSINESS:
Contact With The Press
Jack Beasley stated that traditionally contact with the press has been through the Select Board Chair. When a Board member writes a letter to the press, it creates the impression that it is the opinion of the Board. Past policy has been that any Board member in contact with the press should emphasize that they not be identified as “Select Board Member” unless specifically authorized by the Board.

Humane Society Contract
Jack Beasley moved to accept the Humane Society Contract choosing option two. Motion carried, unanimous.

Spring Clean up
Being no objection the board will allow Bagley’s to do Spring and Fall clean up. Joyce Cameron will call Bagley’s to see why the charge is more in the Fall.

Noise in Jim Ploof’s Gravel Pit
Martha Sullivan stated that she has had a number of calls about the noise of dirt bikes in Ploof’s pit on the weekends. She feels that he has a conditional use permit to extract gravel and he could be in violation of his permit. She would like the Zoning Administrator to look into this. Joyce will call Mark Welch to look into this matter.( added as amended).

Time Sheets
The Board would like to see more information on time sheets. Joyce will work with Jack to draft a memo to go to all employees.

The Select Board signed the warrants

ADJOURNMENT
Being no objection the Board adjourned at 9:42 PM.

Respectfully Submitted,

Joyce Cameron

Posted: April 29th, 2009 under Minutes.
Comments: none

TOWN OF SALISBURY
SELECT BOARD MINUTES
MARCH 10, 2009

SELECT BOARD PRESENT WERE: Jack Beasley, Jeff Laberge, Martha Sullivan, Jim Eagan and
Jackie Devoid
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Priscilla Gilman, David Nuceder, Frank Dittami, Kim Schroeder, Tom Barker, Eloise Crane, Ann Dittami, Perry Pirkkanen, Dewes Guarnaccia, Becky Holmes and Mark Wilch
Jack Beasley called the meeting to order at 7:00 and led in the pledge of allegiance.

GENERAL BUSINESS:
MINUTES
Jeff Laberge moved to accept the minutes of February 24th and March 1st as written and March 4th as amended. Motion carried, unanimous.
Martha Sullivan moved to suspend the rules to approve the Town Meeting minutes at the end of the meeting. Motion carried, unanimous.

OFFICERS AND COMMITTEE REPORTS:
Treasurer
Eloise Crane reported that there will be -$6150 in the Highway account after the warrants are signed. This item was added to new business.
Clerk
The Town Clerk’s office hours will change as of May 1, 2009. They will be: Monday 11:00 AM to 5:00 PM, Tuesday 10:00 AM to 2:00 PM and Thursday noon to 7:00 PM. There will be no Saturday hours.
Constable
Kim Schroeder asked to have Frank Dittami appointed Second Constable and they would like to attend training at the police academy on April 4, 2009. These items were added to new business.
Road Foreman’s Report
Tom Barker
-    asked the Board if they wanted to apply for class 2 paving grants. Being no objection the Board decided not to apply for grants for paving.
-    Submitted bids for the town shed doors. Overhead Doors was $2620 and Door Doctor was $2591. This item was moved to old business
-    Tom submitted the Rt. 53 Bridge FHWA ER VT08-1 paperwork that needed to be signed.
Landfill Committee
Priscilla Gilman reported that:
-    The landfill committee was meeting with Jim Surwilo at the landfill on May 6, 2009.
-    They asked if the landfill really needed to hire three persons in the winter even if the SWIP states it. Jim said they could operate with two in the winter.
-    Brian Ashley was going to get back to Jim about the gas wells and he didn’t.
-    Discussed the fact that a pickup with ten bags should be able to pay by check not a punched ticket. Jack Beasley postponed this discussion to the next meeting.
-    Jeff Laberge talked with Tammy Coburn about working recycling every week. Willie Jansen is also willing to work.
-    Mike Strong (Landfill Operator) will contact Rutland to see if we can use sludge for cover material. He has lots of ideas to make more money for the landfill.
-    The Landfill Committee would like to meet with the Select Board on Tuesday March 17th. Pedie O’Brien will warn the meeting.
-    The Landfill Committee would like to see the operator paid for meetings and a phone card. This item will be discussed under new business.

CORRESPONDENCE:
Jack Beasley announced correspondence from:  Town Clerk (overweight permits), Town Meeting minutes, Boundary line adjustment from CVPS, Regional Planning (Study from the state for signs from Rt. 7 to Branbury State park), Silver Star Banner Day Proclamation from Nancy Spoerke, Agency of Transportation (center line painting), Returned violation (Francis Valiquette) from States Attorney’s Office (given to Kim Schroeder to investigate),

OLD BUSINESS:
Review Permit Fees with Zoning Administrator
Mark Wilch reported research he had done from a number of towns in Vermont:
-    Most towns set a construction fee plus so much a square foot charge.
-    Most towns charge a filing fee in addition to the fee for a hearing.
-    He felt that the fee of $75.00 for a Development Review Board Hearing does not cover the cost of warning a hearing in the paper, postage and time the DRB Clerk puts into the hearing.
Jack Beasley was at the last DRB hearing and he felt the applicant should pay when an extra hearing is required plus the cost of notice. This item will be discussed again in the future.
Discuss zoning/Subdivision hearing and procedure
After discussion Jim Eagan moved to schedule the next hearing on the Unified Regulations for April 7, 2009. Motion carried, unanimous. Joyce Cameron will place the ad in Mondays paper.
Satisfaction of Judgment (Wieland)
Jack Beasley stated that the Judgment has been paid. Jim Eagan moved to have Jack Beasley prepare a Satisfaction of Judgment for the land records. Motion carried, unanimous.
Highway Fund
After discussion, Jim Eagan moved to borrow from the Line of Credit as needed for the Highway account up to $43,227 and repay as soon as possible. Motion carried, unanimous.
Paving Grant
Jackie Devoid moved to reconsider the previous resolution not to apply for a paving grant. Motion carried, 4 yes, 1 no.
Jeff Laberge moved to have the Road Foreman apply for a paving grant not to exceed $100.000. Motion carried, 4 yes, 1 no.
Jack Beasley moved to have the Road Commissioner ( Jeff Laberge) sign the grant application. Motion carried, 3 yes 2 abstentions.
Town Shed Doors
Jack Beasley moved to postpone this decision until August. Motion carried, unanimous.

NEW BUSINESS:
Probationary Wage for Landfill Operator
Jeff Laberge moved to pay the Landfill Operator $15.00 an hour (90 days). Motion carried, unanimous. There was no action taken on payment for meetings or a phone card.
Additional Recycling Employee
Jeff Laberge will find out from Tammy Coburn if she is willing to do recycling every week.
Annual Raises
After discussion about elected officials who’s terms begin the day after town meeting. Jeff Laberge moved to continue with the Boards policy of the last four years that elected officials (Clerk, Treasurer) receive the $500 raise starting the day after town meeting and Listers receive 50 cents per hour. Motion carried, 3 yes, 2 no.
Re-issue of citation
Being no objection the letter from the States Attorneys office and citation (Francis Valiquette) was given to Kim Schroeder to investigate.
Authorize Chair to sign contracts for Rt. 53 project
Being no objection Chairman Jack Beasley will sign the Rt.53 contracts.
Second Constable
Jim Eagan moved to appoint Frank Dittami Second Constable. Motion carried, unanimous.
Training
Being no objection the town will pay $12.00 each for Kim Schroeder and Frank Dittami to attend training at the police academy on April 4, 2009

PUBLIC COMMENT:
Perry Pirkkanen stated that he would encourage everyone to look at the proposed application on Rt. 7 by Cushing Family LLC in light of the Town Plan. The Town should be very vigilant and look to the future of what the town will look like years from now.

EXECUTIVE SESSION
Joyce Cameron left the meeting. Being no objection Jack Beasley moved to go into Executive Session at 9:25 PM to discuss the Salisbury v. Stone settlement.
The Board came out of Executive Session at 9:55.

Town Meeting Minutes
Being no objection the town meeting minutes were approved and signed.

Silver Star Banner Day Proclamation
Being no objection the Board approved the Silver Star Banner Day Proclamation.

The Board signed the warrants, overweight permits and Jack Beasley signed the Boundary Line Adjustment with CVPS.

ADJOURNMENT
Being no objection the Board adjourned at 10:09 PM.

Respectfully Submitted,

Joyce Cameron

Posted: April 8th, 2009 under Minutes.
Comments: none

TOWN OF SALISBURY
SELECT BOARD MINUTES
MARCH 4, 2009
REORGANIZATIONAL MEETING

SELECT BOARD PRESENT WERE: Jack Beasley, Jeff Laberge, Martha Sullivan Jim Eagan and
Jackie Devoid
ADMINISTRATIVE ASSISTANT: Joyce Cameron

Jeff Laberge as the Deputy Chair called the meeting to order at 7:01 PM.
Chairman
Jeff Laberge moved to appoint Jack Beasley Chairman. Motion carried, 4 yes 1 abstention. Jack stated that it was his intention to bring Jackie Devoid on board and turn the chair over to her in three or four months.
Deputy Chair
Jack Beasley moved to appoint Jackie Devoid deputy Chair. Motion carried, 4 yes 1 abstention.
Rules of Procedure
Jack Beasley moved to conduct meetings according to Roberts Rules for small boards and committees. Motion carried, unanimous.
Meeting dates
Being no objection the Board agreed to continue meetings on the second and fourth Tuesday of the month.
Appointments
Being no objection the Select Board was appointed Fence Viewers.
Jack Beasley moved to appoint Martha Sullivan Weigher of Coal. Motion carried, 4 yes, 1 abstention.
Jack Beasley moved to appoint Jim Eagan Inspector of Lumber, Shingles and Wood. Motion carried, 4 yes, 1 abstention
Martha Sullivan moved to appoint Ron Hardt Tree Warden. Motion carried, unanimous.
Jack Beasley moved to appoint Jeff Laberge the Road Commissioner. Motion carried,
4 yes, 1 abstention.
Jack Beasley moved to appoint Martha Sullivan to Emergency Management Coordinator. Motion carried, 4 yes, 1 abstention.
Jack Beasley moved to appoint Jeanne Montross as Town Service Officer. Motion carried, unanimous.
Executive Session
At 7:15 Martha Sullivan moved to go into executive session to discuss a personal health issue of an employee. The Board came out of executive session at 7:29.

ADJOURNMENT
Jeff Laberge moved to adjourn at 7:30 PM. Motion carried, unanimous.

Respectfully Submitted,

Joyce Cameron

Posted: April 8th, 2009 under Minutes.
Comments: none

TOWN OF SALISBURY
SELECT BOARD MINUTES
FEBRUARY 24, 2009

SELECT BOARD PRESENT: Brian Ashley, Jack Beasley, Jeff Laberge, Priscilla Gilman & Martha Sullivan
ADMINISTRATIVE ASSISTANT: Joyce Cameron
OTHERS PRESENT WERE: Deb Hurlburt, Jim Eagan, Jackie Devoid, Jay Brown and Tom Barker

Brian Ashley called the meeting to order at 7:00 PM Brian Ashley led the group in the pledge of allegiance.
GENERAL BUSINESS:
MINUTES
Priscilla Gilman moved to accept the minutes of February 10, 2009 as amended. Motion carried, unanimous.
Jeff Laberge moved to approve the minutes of February 18, 2009. Motion carried 4 yes 1 abstention
COMMITTEE AND OFFICERS REPORTS:
Road Foreman’s Report
Tom Barker explained:
-    a former agreement with the state was for the town to receive a two year grant for the Lake Dunmore Road project. The new person in charge (Jim Cota) does not want to follow through with that agreement. Brian Ashley explained that this would mean that the town would have to put up the $425 thousand to complete the project and wait for reimbursement. Tom will continue to try and reach Jim Cota.
-    Tom is saving the town overtime by having Jay Brown do maintenance work.
-    The town pickup is still not fixed. He is keeping a log of mileage he puts on his own truck and turning it in. If the town pickup is not fixed this week he will call someone else to fix it.
-    The overhead doors on the town shed need to be fixed. He has an estimate of $2600 and will continue to look for someone.
Landfill
-Jay Brown has been doing the gas monitoring and everything is back to normal. He had a question
about the calibration of the meter. Brian Ashley will call Jim Surwilo and tell him the readings are
back to normal and should the meter be calibrated.
Jay had a question about recycling cardboard. Brian Ashley will call Dean at Casella to see what
the towns options are.
Development Review Board
-Deb Hurlburt was upset that the Board chose to send her a memo instead of talking directly to her or
Joyce Cameron about the issues contained in the memo (attached). She and Joyce have been
working with Stephanie Smith from VLCT since December to change the way things are being
done. Brian Ashley apologized to Deb and said he didn’t know the DRB was working on changing
things.
CORRESPONDENCE:
Brian Ashley announced correspondence from: Mark Wilch (letter to Bellinger and Black), Contract documents from Phelps Engineering (Lake Dunmore Road project), Dubois and King, Powers & Byers, UVM, State of Vermont (bridge inspection report), VLCT health trust, Bill from Foster Provencher for Fire Warden, permit fees and mileage, Jack Beasley moved to authorize the treasurer to pay Foster $430.60 to include the 15 cents per permit. Motion carried, unanimous. Bill from Michael Marks for $920 for the Stone Mediation. Jack Beasley moved to pay Michael Marks, motion carried, unanimous. CVPS Boundary Line Agreement ( the date of conveyance was wrong so it will be sent back).
OLD BUSINESS:
Solid Waste Ordinance
Brian Ashley received an answer from VLCT that said we can’t tell haulers what to do if they are not bringing the trash to Salisbury’s landfill. The Board discussed Middlebury’s Ordinance that the Landfill Committee liked. It was the consensus of the Board not to spend the money to have a legal opinion on that ordinance unless they need to.
Landfill Operator
Jack Beasley felt the Select Board should be part of the interview process. He wanted to go on record as saying this process has taken to long. He would like an Executive Session at the end of the meeting to discuss the issue. Priscilla Gilman agreed. Brian Ashley felt that the Board has taken the time needed because the position is so important to the town.
NEW BUSINESS:
Landfill Loader Reimbursement Proposal
The highway now does maintenance on the loader. The Landfill Committee wants the highway to pay $50 and hour for each hour the highway uses the loader. Brian Ashley stated that there is nothing in the present budget for this item. The highway will continue to log the hours of use. Jack Beasley moved to reject the proposal for the loader. Motion carried, unanimous. Brian Ashley moved to have the highway continue to wash and grease the loader as they have been doing and revisit this issue at budget time. Motion carried, unanimous.
W2 Request Issue
Brian Ashley read letters from Mary Anne Sullivan to Eloise Crane requesting Eloise’s and Ann’s W2’s  and Eloise’s response. Eloise did send Mary Anne a sheet that showed all income for her and Ann. The Board Agreed that Eloise was correct in not sending W2’s.
Treasures Use of Town Resources
Martha Sullivan felt it unprofessional of the treasurer to send self advertising (tax preparation announcements) with the towns W2’s. The Board agreed that this should not have happened.
Town Office Chimney
Priscilla Gilman brought to the Boards attention the problem with the loose bricks on the chimney. Joyce Cameron will call Bruce Maheu to come look at it and fix it as soon as possible.
PUBLIC COMMENT
Brian Ashley made the following comment “I just wanted to say that it has been a real pleasure working with each and every one of you. I have learned a lot and had quite an experience that I won’t forget. One thing I know about everyone in this room is that we all want the same thing, for Salisbury to be the wonderful place that it is, and it’s just that we haven’t always agreed on how to get there. However, we have worked through our differences and made it through many challenges and successes. I know that the town will be in capable hands as the new board takes us into the next year and I wish everyone the best.”
Joyce left and the Select Board signed the warrants.

EXECUTIVE SESSION
At 8:55 Jack Beasley moved to go into executive session to discuss qualifications for Landfill Operator, Motion carried, unanimous
The Board came out of Executive Session at 9:23. Jack Beasley moved to hire Philip Witteman for the job of Landfill Operator, Motion carried, 4yea, 1 nay.
ADJOURNMENT
At 9:24 Brian Ashley adjourned the meeting, no objections.
Respectfully Submitted,
Joyce Cameron

Posted: March 1st, 2009 under Minutes.
Comments: none

TOWN OF SALISBURY
SELECT BOARD MINUTES
FEBRUARY 10, 2009

SELECTMEN PRESENT WERE: Brian Ashley, Jack Beasley, Jeff Laberge, Priscilla Gilman & Martha Sullivan
ADMINISTRATIVE ASSISTANT: Joyce Cameron

OTHERS PRESENT WERE: David Nuceder, Tom Barker, Jay Brown, Sal Morano, Ken Tichacek, Barrie Bailey, Jackie Devoid, Eloise Crane and Ann Dittami.

Brian Ashley called the meeting to order at 7:00 PM Brian Ashley led the group in the pledge of allegiance.

GENERAL BUSINESS:
MINUTES
Priscilla Gilman moved to accept the minutes of December 16, 2008 as written and January 27th and 29th as amended. Motion carried, unanimous.

COMMITTEE AND OFFICERS REPORTS:
Road Foreman’s Report
Tom Barker explained:
-    there are two new grants available one for structures and one for class 2 roadways. The Board had no objection to Tom submitting paperwork.
-    A meeting with 30 contractors took place at the office on the Lake Dunmore Road project. Bids are due February 25th.
-    The town pickup is down and he is using his own truck and would like some help with gas only.
Town Clerk’s Report
Ann Dittami reported:
-    The Mosquito District called and asked for a representative from Salisbury. Mary Burchard will be called to put the position in the paper.
-    The Conservation Commission would like a corner of the office to store material and set up displays.
-    The first draft of the maps are done and can be viewed on Mondays in the Lister’s office.
Landfill Committee
Jay Brown has been doing the gas well testing at the Landfill. He presented the Board with a chart he would like to use to measure gases. The Board had no objection to Jay using the chart. The recycling needs a new sheet of plywood. The Board had no objections for Jay to pick it up and bill the Landfill.
Priscilla Gilman reported that the Landfill Committee met Monday night and they wanted to make sure all the duties of the operator were spelled out in the Operators Contract. Brian Ashley assured her that the committee would be involved with the process.
Priscilla will call Good Point and discuss the electronics to make sure we are charging enough for them
ask several questions the landfill committee is concerned about specifically recycling, their pricing and the towns pricing for different items.
David Nuceder proposed a deal for the highways use of the loader and Brian Ashley said if they could not discuss it tonight, it would be on the next agenda.
Conservation Commission
Barrie Bailey presented the Board with an updated list of Commission members and would like them to be readopted reappointed. Jack Beasley moved to reappoint Barrie Bailey, Preston Turner and Heidi Willis to terms expiring in 2012. Motion carried, unanimous. Jack Beasley moved to ratify Jim Andrews, Chris Fastie and Sue Staats for terms ending in 2010 and Crispin Butler, Ron Hardt and a vacancy until 2011. Motion carried, unanimous.
Martha Sullivan and Heidi Willis came in the office and looked at the corner that the Conservation Commission could use. There is a lot of furniture that we need to get rid of. The Board agreed to let it go clear the space and decide later what to do with the furnature.
Community Events
Ken Tichacek reported that the committee would like to have an old fashioned Town Meeting starting at 5:30. There would be food, music, displays and child care. Ann Dittami and the Board had no objection.

PUBLIC COMMENT:
Ken Tichacek thanked Brian Ashley and Priscilla Gilman for their service on the select board since they are not running again. (applause)
Sal Morano commented on the number of signs that were spray painted in town. Tom Barker has ordered eighteen new signs.

CORRESPONDENCE:
Brian Ashley announced correspondence from: State of Vermont (Town Service Officer), ACT (Addison County Teens), Regional Planning, Humane Society, Jack Beasley (tree warden), New Zoning Fee Schedule, Opinions, Census information, Powers & Byers, Highway Mileage Certification, Judicial Bureau (Natasha Suarez hearing, Brian will attend 2/27/09) Landfill Operator Resume’s from: Jay Brown, Raymond Torrey, Phil Whitman, Bruce Jerome, Sidney Hutchins and Mike Strong

OLD BUSINESS:
Town Report Review
The Board reviewed the Town Report. Martha Sullivan wanted it noted in the minutes that she had asked for a Balance Sheet for the General fund, Debt service statement and an Inventory of Assets in the report and they are not present. Joyce Cameron replied that since there was a full Audit of the Town she felt those items were covered.
Adopt New Zoning Fee Schedule
Jack Beasley moved to adopt the new Zoning Fee Schedule as presented by the Zoning Administrator dated February 7, 2009. Motion carried, unanimous.
West Salisbury Road snow removal
The Board discussed the snow plowing at the intersection of Kelley Cross Road and West Salisbury road. Joyce will write a letter to Mr. Beck stating that the town cannot do anything else due to ice and drainage and equipment issues.
Report of the Tree Warden’s scope of power
Brian read the information Jack submitted about the Tree Warden. Martha Sullivan had additional information which she will keep until the next Tree Warden is appointed.
Winter Road Cost Saving Recommendations Review
Being no objection the Board agreed to plow and sand Gilman  Hubbard Road and Prospect Street when necessary but not during a storm; Brian Ashley had not heard back from the church; and Joyce will write a letter to the School District to cc: the Select Board on any changes to school bus turnarounds.
Recording DRB Decisions and Old Zoning Permits
Brian Ashley contacted Stephanie Smith and was told that if the Clerk gets a salary she should record these decisions as part of her job. Since the Board cannot tell her what to do it is up to her if she chooses to record them. Ann Dittami stated that she is recording the decisions now as part of her job. Regarding the permits that have not been recorded since 1998, Jack Beasley moved to pay the Clerk or Assistant Clerk $12.00 an hour to record permits not recorded by prior Clerks. Motion carried, 3 yes,
1 no, 1 abstention.

Town Forest Subcommittee
Brian Ashley read the report. Martha Sullivan moved to accept the Subcommittee’s report and recommendation of Chris Olson not to cut trees at the present time and work on a Forest Plan when doing a new Town Plan. Motion carried, 4 yes, 1 abstention.

NEW BUSINESS:
Haulers Ordinance
Brian Ashley talked to VLCT and they are not sure we can write an ordinance for Haulers who do not bring the trash to  the Salisbury Landfill. They will get back to Brian.
Landfill Gas Well Readings
Brian read an e-mail from Jim Surwilo setting out the procedure when methane gas exceeds 5%. The Agency has been notified, Joyce will write a letter to A. Johnson notifying them of the occurrence and Jay Brown will continue to test weekly.
Review Landfill Manager Applications
The Board were given copies of all the applications and they will meet with the Landfill Committee on Wednesday, February 18th at 7:00 PM.
Bid Selection Meeting for Lake Dunmore Road Project
A Bid opening meeting will take place in the office on February 25th at noon. The Board will set a time for a Bid selection meeting then.
Gas for Tom Barker’s Pickup
Tom has had to use his own pickup while the town’s is not working. It was suggested that he keep a log of the times he uses his own pickup for town business. Jeff Laberge moved to allow Tom $46 in gas at Middlebury Beef Inc. and bill the town. Motion carried, unanimous.

Brian Ashley moved to suspend the rules to allow Pubic Comment before Executive Session. Motion carried, unanimous.

PUBLIC COMMENT:
There was none.

Selectmen signed the warrants

EXECUTIVE SESSION
At 9:25 Brian Ashley moved to go into executive session to discuss Landfill Hiring and Personnel issues. Motion carried, unanimous. Joyce Cameron left the meeting at this time.
At 9:50 the Board came out of Executive Session. At 9:51 Brian Ashley moved to present the letter Martha Sullivan put together on hearing procedures/DRB protocol to Debra Hurlburt, motion carried 4-1
At 9:54 Jack Beasley requested the board be polled, all were yea except for Jack who was nay.

ADJOURNMENT
Being no objections the board adjourned at 9:57 PM.
Respectfully Submitted,

Joyce Cameron

Posted: February 17th, 2009 under Minutes.
Comments: none

TOWN OF SALISBURY
SELECT BOARD MINUTES
JANUARY 27, 2009

SELECTMEN PRESENT WERE: Brian Ashley, Jack Beasley, Jeff Laberge, Priscilla Gilman & Martha Sullivan
Others present: Tad Powers
Brian Ashley called the meeting to order at 5:35. At 5:36 Jack Beasley moved to go into
Executive session. Motion carried, unanimous. The board came out of executive session at 6:15.

At 6:30 Brian Ashley moved to suspend the rules to amend the agenda to discuss old business prior to 7:00 PM. Motion carried, unanimous.

Smead Road Trees
Jack does not believe that we have the authority to prevent people from cutting trees in the R.O.W. Martha will look into this.
Bill From Barry Forbes
Martha Sullivan reported that officers at the scene called Barry Forbes thinking he was Salisbury’s Dog Warden and he came and did not let them know that he was not. The dogs were claimed from the Humane Society by Connie Landon of Weybridge. Martha Sullivan moved to inform Barry Forbes that Salisbury will not pay the bill and send it to Connie Landon who claimed the dogs, or the State Police may pay, Furthermore he should have let them know that he is not the Dog Warden for Salisbury. Motion carried, unanimous.
School Budget by Australian Ballot
Brian explained that voting the school budget by Australian ballot was like Salisbury telling Rutland how to spend their money. The School Board had a number of opinions that stated that the article on Salisbury’s Warning last year was illegal. Brian Ashley and Priscilla Gilman would favor waiting until next year and ask the School Board to put the article on their warning. Martha Sullivan stated that it was to late for this year. Jack Beasley stated that this issue has not been tested in court. Jeff Laberge felt that it was not worth the fight to spend the towns money in court.

At 7:00 PM Brian Ashley led the group in the pledge of allegiance.

THOSE PRESENT WERE: The Select Board, Joyce Cameron, Ann Dittami, Eloise Crane, Doug MacCallum, Susan Lewis, Rebecca Holmes, Jackie Devoid and Jay Brown.

GENERAL BUSINESS
COMMITTEE AND OFFICERS REPORTS
Landfill Funds
Doug MacCallum did an overview of the landfill funds restricted for closure and school bond ladder (all FDIC insured). As the market improves he will invest in CD’S to add to the school bond ladder.
Landfill Business
Jay Brown issued a warning to an out of town resident for buying a town ticket for $20.00. Under the Ordinance the first offense is a warning. Jack Beasley moved to send the warning. Motion carried, unanimous.
Town Clerk Report
Ann Dittami told the board who was running for office. There is one more day for people to change their mind and withdraw.

MINUTES
Martha Sullivan moved to accept the minute of December 23, 2009 as written. Motion carried, unanimous.
Priscilla Gilman moved to accept the minutes of January 4, 11, and 13th & 18th as corrected. Motion carried, unanimous.

PUBLIC COMMENT:
Sue Lewis wanted to know why the school budget by Australian ballot issue was discussed earlier when three people attended to speak to the issue. Brian Ashley explained how the executive session finished early and they discussed the school issue. He restated everything that was said earlier for the three present.
Rebecca Holmes needs the warning for Saturday January 31, 2009 for the Salamander.
David Nuceder stated that he didn’t think the Landfill Operator needed a CDL Class A to drive the recyclables to Middlebury. He will look into this.

CORRESPONDENCE:
Brian Ashley announced correspondence from: The School Board ( letter about Australian Ballot question), Mark Wilch (reconsideration of Zoning Decision) Powers & Byers (Ann Story cabin )  Foster Provencher (Fire Warden Report) DRB warning of February hearings, Resume from Mike Stone for Landfill Operator, VT Lakes & Ponds permit to fix bridge on Rt. 53, Dept of Taxes, Phelps Engineering (bid Info) Landfill Audit.

OLD BUSINESS:
Zoning Permit Fees
Mark Wilch and Eloise Crane will review the permits from 9/1/06 to the present to find out who paid $150. A new fee schedule is hanging but it is not dated and there is some confusion about fees.
Final Budget and Warning
The Board will meet Thursday January 29, 2009 to adopt the final budget and work on the Warning for Town Meeting.
Any Other Business
Priscilla Gilman asked:
-    what was happening with the signage at the intersection. Joyce Cameron will contact Regional
Planning and see about this project.
-    She wondered if the town could find representatives for the Mosquito District and Regional Planning. Rebecca Holmes said she will put all vacancies in the Salamander.
-    If Brian was writing the Haulers Ordinance for the Landfill. He said he was working on it.

NEW BUSINESS:
Drafting Articles for Town Meeting Warning
The Board discussed an Article in 1992 that put a limit on money that could be used from the unrestricted fund (10% of the principal and all of the interest). They will work on an Article on Thursday that would consider last years question to take $120,000 to do the Rt. 53 project. They would rephrase the question to be a loan rather then take the money.
DRB Decision and old permit recording
Martha Sullivan stated that $1000 was put in the Zoning Administrators budget to cover this. Brian will call VLCT to see if we need to record the maps on the old permits.
Warning for Unified Regulation Hearing
There will be a hearing at another time, the Board has a year from the time the Planning Commission turned them over  to the Select Board.

Ernest Coburn Trailer at Landfill
Jack Beasley moved to postpone this discussion until the board can see the trailer. There was no objection.
Complaint at Landfill
The Board received a complaint at the landfill about how West Salisbury Road is plowed at the intersection of Kelly Cross Road. Jeff Laberge will look into this.
MVAA AGREEMENT
Brian Ashley asked the Board to discuss this on Thursday. Joyce will put it on the agenda.

Select Board signed the warrants

ADJOURNMENT
Being no objection the Board adjourned at 9:45
Respectfully Submitted,

Joyce Cameron

Posted: February 8th, 2009 under Minutes.
Comments: none